1. Our Commitment to Privacy

African Women in Leadership Organisation (AWLO) —
Canada Chapter respects the privacy and dignity of
everyone who connects with our organization.

This policy explains how personal information may be
collected, used, disclosed and protected through our
website, membership activities, events and communications.

2. Information We Collect

Depending on your interactions with AWLO Canada, we may collect:

• Contact information: Names, email addresses,
  telephone numbers and city of residence.
• Membership information: Application details,
  membership categories and areas of interest.
• Event information: Registrations, attendance
  and voluntary participation details.
• Photographs and recordings: Images,
  videos or audio from organizational activities.
• Website information: IP addresses, device
  information, browser details and cookies, where collected.
• Correspondence: Information voluntarily
  shared through enquiries and communications.

We aim to collect only information reasonably necessary
for identified organizational purposes.

3. How We Use Personal Information

Information may be used to:

• Review and administer membership applications.
• Respond to enquiries and requests.
• Organize programs, events and community activities.
• Share relevant AWLO opportunities where authorized.
• Coordinate volunteers and organizational partnerships.
• Maintain appropriate administrative records.
• Improve website accessibility, functionality and security.
• Meet applicable legal obligations.

4. Membership Applications

Membership application information is used to review
applications, communicate with applicants and administer
membership-related activities.

Access should be limited to authorized individuals with
legitimate organizational responsibilities.

Submitting an application does not automatically confirm
membership approval or payment of membership fees.

5. Consent and Communications

Where consent is required, AWLO Canada seeks to explain
the purposes for collecting and using personal information.

Individuals may request changes to their communication
preferences or withdraw consent for optional uses,
subject to applicable requirements.

Promotional electronic communications will be managed
in accordance with applicable Canadian anti-spam laws.

6. Event Photography and Video

AWLO Canada may photograph or record gatherings,
leadership programs and community events for
documentation, reporting and communications.

Photographs and recordings may appear on our website,
publications or official communication channels
where appropriate permissions or other lawful grounds exist.

Individuals with concerns about identifiable photographs
or recordings may contact AWLO Canada for review.
Additional consent procedures may apply to children.

7. Cookies and Website Technologies

Our website may use cookies and similar technologies
to support functionality, remember preferences,
improve security or enable third-party services.

Where applicable, visitors will be provided with
information and choices concerning non-essential tracking.
Browser settings may allow cookies to be restricted
or deleted.

8. Sharing Personal Information

Limited information may be shared with authorized
personnel, service providers or organizational partners
when reasonably necessary for identified purposes.

AWLO Canada does not sell personal information
or membership contact lists.

Information may also be disclosed when required
or permitted by applicable law.

9. International and Third-Party Services

AWLO Canada is connected to an international
leadership network. Where personal information
needs to be shared outside Canada, appropriate
privacy requirements and safeguards will be considered.

Information processed outside Canada may be subject
to the laws of the jurisdiction where it is stored
or accessed.

Our relationship with AWLO International does not
automatically authorize unrestricted sharing
of Canadian membership information.

10. Information Security

AWLO Canada is committed to using reasonable
administrative, technical and organizational
safeguards appropriate to the sensitivity
of the information it handles.

No online system can guarantee absolute security.

11. Information Retention

Personal information will be retained only as long
as reasonably necessary for its identified purposes,
including applicable organizational and legal requirements.

Information no longer required will be securely
deleted, anonymized or otherwise disposed of
according to applicable retention practices.

12. Access and Correction Requests

Individuals may request access to personal information
held about them, request corrections or raise concerns
about its collection, use or disclosure.

Requests will be reviewed in accordance with applicable
requirements and reasonable identity-verification procedures.

13. External Websites

Our website may link to independently operated
websites, including AWLO International and partners.

We encourage visitors to review the privacy
practices of external websites before providing
personal information.

14. Changes to This Policy

AWLO Canada may update this Privacy Policy
to reflect changes in organizational activities,
technology or applicable requirements.

Updates will be published on this page
with a revised date.